Financial Policy

Most expenses are generally assigned to a broad budget category (for example: Chapter, Publications, or Membership). A specific Committee is in charge of determining how the money should be spent, with general guidelines. Spending within a Committee budget is flexible to accommodate the special projects the volunteers undertake; therefore most expenses are considered ‘budgeted.’

Budgeted Expenditures

• under $100.00: must receive general committee approval
  • ex: spend about $75 for office supplies
• between $100.00 and $200.00: must receive specific committee approval
  • ex: Committee decides to spend $125 for a weed wrench
• over $200.00: must receive specific committee approval and Finance Committee approval
  • ex: Committee wants to spend $300 for printing flyers for distribution at an environmental fair

Non-budgeted Expenditures

• under $50.00: must receive general committee approval
  • ex: spend about $40 on ad in a local newspaper
• between $50.00 and $150.00: must receive specific committee approval
  • ex: Committee decides to spend $100 to purchase plants for a native plant display
• over $150.00: must receive specific committee approval and Finance Committee approval
  • ex: Committee wants to spend $200 on a computer printer

If Finance Committee approval is required, the Finance Committee will determine if a full Board approval is required for either type of expenditure based on, among other things, current financial status, known budgetary surpluses or deficits, and relevance to Society policy and initiatives.